Oct. 11, 2020

EP 7: Bring Quality Into Your Life

EP 7: Bring Quality Into Your Life

Quality Management is something that as a society we fail to do within our own lives, but it is key to being successful at what ever life project you are trying to complete. Remember to check progress and check it often to ensure that you are meeting your own expectations and goals.

Also, be real with yourself and set a standard that will hold you accountable for the outcome of the goal. 

Transcript
Intro:

You are now listening to the Project Life podcast where we take project management concepts and apply them to your everyday life. broadcasting from the Lone Star State in Austin, Texas. Help me welcome your host, Mr. George Lopez.

George lopez:

Hey, what is going on guys? It is George Lopez. I am back with you guys. Once again, I am so happy to be back with you guys. Thank you guys for tuning in. In this week's show. We're going to jump into some quality management here shortly. But just like every show like to do just a quick recap, if you haven't been with us if you're just joining us, one, thank you for tuning into the show. And over the past couple of weeks, we've actually had the opportunity to have a few guests on the show, which was awesome. We had Mr. Oscar rincones in with us in Mr. Dr. avi Chon. Man, they both have the opportunity to kind of you know, I had to ask a few questions just kind of to bring out their journey on how they've learned in how they've been able to be so successful over the course of their life. They are both, you know, my age 3334 years old. And, you know, I just had to kind of pick their brain on just how that how they've, how they've done it, and what have been some of the struggles, what are some of the things that they've used tools that they've used, in order to kind of hit these peaks and kind of climb the mountain over the course of the years. And from a from a young age. And, you know, try to relate that back to the show to understand that, you know, these guys are prime examples of if you take something like a plan, you write it down, you outline it one way, shape or form, right, because both of them are very different in their approaches. But ultimately, they both had a plan. They both knew what they wanted to do. You know, Dr. Newby john talked about some quality management. And I'll get into that as we go through the show. But he had to do some self assessment of his life, and where he was going on what stage he was at and understood that what he was doing at that particular time was not necessarily working to help him achieve the ultimate goals of what he wanted to do. And ultimately, he had to figure out what those goals were, he had to go back, he had to understand what he really wanted to do with his life. Like most college students, he jumped into, you know, a path of have a degree. It may not been for him, it wasn't for him. And but he stopped and understood what he really wants to do sat back, understood, again, what he wants to do, who he wants to do for one for himself and to to be able to help others to help his family, to his brother to help his mom, and to understand and make sure that one he made his mom proud. But again, he had to sit down and understand his plan and understand that he knew the steps he needed to take in order to move forward in with each obstacle that he ran into. He did some reassessing of, you know, his approach. He did some more deep diving of the ultimate requirements, what was needed for him to move forward. right because with with each journey that he jumped on, on his education took him one step closer to becoming a doctor. But with each step it took a took a variety of things, right one, getting your bachelor's degree to you know, now we're talking about secondary education into the graduate level aspect. And what did that mean? And I want to get into the medical field, so that means MCAT, and so on and so forth. Okay, now medical school or physical therapy school, and now we're talking clinicals and things that soar now we're talking exams. And so, you know, there were so many mini projects within his own projects that he had to continuously reassess, take a look at come up with a plan on how he was going to attack those items in order to ensure that his ultimate goal being a physical therapists was met. And that kind of leads into today as we talk about quality management. And this is the part of the project management process planned in kind of process flow. Now you begin to make a plan on how you're going to ultimately keep quality within your own life project. And, you know, if you do any work on the civilian side within quality control, obviously this is you know, a process. And for those that don't know, this is really the process that you kind of, it's the almost I would consider it almost the checks and balances to make sure that the plan that is put in place

Unknown:

is going in the direction to Ultimately hit the end state and produce the outcome that initially was, was looked to be hit. And, but you know, kind of kind of breaking that down, it's just like, Hey, I am checking to ensure that my plan is ultimately going to be successful. And I have these checks and balances in place, or these sessions or inspections, that that you'll hear me kind of talk about throughout, to make sure that my plan is moving in the right direction, and is it going to produce the result that I was looking to produce in the end. And, you know, when you look at that, that is one aspect, that I don't think that we do much on a day to day basis in our own personal lives. And if you do do it, you know, kudos to you, you know, I will give you, you know, higher praise and in, you know, give you one of these. Because I know, there are not, not a lot of people do it, when it comes to their own personal projects, you know, to sit back and actually, you know, set smaller goals, and look at them and assess them, right. And I've continuously used weight loss as one of the projects that people take on within life. And the best way to do this, you know, if you're going to benchmark something, or if you're going to, you know, inspect something to make sure that your process is going right, you know, weight loss is kind of one of the most cut more than more cut and dry type projects. So, hey, ultimately, in a year's time, I want to lose 30 pounds, we'll just use that as an example, I want to lose 30 pounds in 12 months. And for you, you should think every quarter should be a time that I sit and assess. And see if I'm moving in the right direction. And but in order to do that, you have to set the standard that you want, you have to be able to come to terms with yourself and say, Hey, every quarter, my goal is to lose seven and a half pounds, eight pounds, whatever the case may be, if you want to take it over 1212 month course, you know that 30 pounds and break it up into small little chunks, but come up with a number or come up with some kind of grading criteria, or some kind of standard and say, Hey, I'm going to test myself in 12, or in every quarter, once a quarter. And I need to know if I'm hitting it or not. And if I'm not, I have to look into it. And if I am, I should still look into it to see what am I doing right? So that as I move into the next quarter, I can continue those good ways. And hopefully continue this growth over and over and over again. Because honestly, guys, this works both ways. If things are working well, you have to notate it, you have to look at it. And you have to say, this is what I'm doing. And this is working very, very well. So why am I going to take any of this away or want to continue to improve on this, or you can even look even deeper into the process and say, hey, it's not working at the peak, I could have lost more weight. If I did this, you know, I saw that there was a couple cheat meals in here, so on and so forth, you could look at the process, but you could also look it on the flip side. I'm not doing what I need to do in this I did not meet the first gates cool. You know, seven pounds? I did not I did not do it, why? You can stop pause? Why take a look at what were the requirements, take a look at your schedule, take a look at you know, the stakeholders Was there someone there that was you know, influencing you more than you initially have thought of? You know, not that they would should I say, you know, did you not take into someone into account and now they have you know, quite a big impact on your day to day life. That at the beginning of the project you didn't consider or you thought they were gonna have a smaller piece to the project. You know, those are things that I guarantee you that you won't look at, or that most people won't look at to go back and this is a perfect opportunity to do it during this time during the quality management portion of it. Now part of this, right like I said in the beginning, this is to plan project quality. So this is ultimately coming up with the plan. Okay. And as you get into the execution side of it, you know, you you will begin the actual assessment of it. Okay. Look at it, but this is really coming up with the plan. And to come up with the plan, the best thing to do is one is to create the standard. Okay, and name what that standard is and get into detail, this is the standard, I'm losing weight, the standard is every quarter, I will do a way in that way and will consist of blah, blah, blah, right. And that rolls into into the measurement and inspection of it. Right? Go do the way and it's going consistent this, so on and so forth, you know, be at this time, you put it on the schedule, and you inspect it, okay, so you write out in detail what that what that inspection and what the quality management piece is going to be. Okay. And you come up with your standards. And that's the most, what the most important portion of this part of the plan is to come up with the standards, you have to be able to be realistic with yourself and come up with the standards. In write them down and hold yourself to them. Okay, that's going to be part of the execution phase of actually holding yourself to them, but you have to be able to write them down and say, This is what I'm going to assess myself against. And this is what I want the results to be. Okay. And then next, again, you do your measurement, you do your inspection, okay. So you have that all that portion, kind of written down. And next, you start to think about this is probably the opportunity that I I kind of don't like for a life project. But this is the point of, you know, quality net, you come up with the doubt, the doubts, and your own expected roadblocks. Okay. And this is the portion of the plan. So as we talked about with Dr. v. Chan, about hitting road bumps along the way, this is the part of the plan that you write, when you hit a roadblock, like or, you know, I would list out things that you think knowing yourself, you take a deep look at yourself knowing yourself, you take a deep look at and you write them down and say, hey, these are probably going to be the biggest hurdles that I have to look out for or that I think are going to possibly be an issue, whether it's time whether it's funding, you know, something costing too much, whether it's your own mental, you know, roadblocks, you know, write these things down. Okay, so as this multi layered plan of quality, right? Because now you kind of have, okay, when we talk about my in product of getting what I want, awesome, wrote it down, put the standard how I'm gonna inspect and measure it, okay. But part of quality to understand on, there are probably some risk and some roadblocks that we're going to come along with this project, and some are going to be obvious to you, okay? obvious roadblocks of just, you know, I have a busy night life or social life. So things like fast food, and other things that will hurt my diet, those are potential roadblocks that you know, okay, I would almost pretty much write out what you know, off the top of your head will be roadblock for you. So that when those roadblocks do come up, you have a plan on how you want to attack them. Okay. And that's really the next part of this plan for quality. Okay, coming up with how coming up kind of with a game plan on how to attack some of these things. And understanding that when you when you write out the risk and you write out the roadblocks that you have, you can self assess that stuff. And you can see it and as long as you can accept it, you know it's coming, or you know, there's a good possibility that it's going to come and you plan a way to attack those items. That's what we do for quality guys. That's what we have to do for quality. Because this is ultimately like I said, quality is the process in which we want to make sure that our process in our project is going as smooth as possible to get us the end result that we're looking for. But this has been part of the plan. Like I've said on episodes before the last two, as I was getting into the project plan to the schedule, this phase of a project, the planning phase, is the most extensive part. Luckily for life, we can expediate these things right and be a little quicker with them, because they don't have to be as involved as like a construction project. Or if you're building a new program that, you know, requires a lot of technology and, you know, script writing and things of that sort, right? We're taking a project that a life. And by putting pen to paper, as I said, multiple times, throughout the podcast, in outlining the things that are going to be in our way, in regards to quality, what is going to stop you from meeting that ultimate goal. This is the section of the plan that you outline that. And you outline it by being honest with yourself, taking do some soul searching if you need to. and be honest, as you put that pen to paper and you write it down. You say this is going to be the roadblock. My love for this is going to be the Roadblock, this person has the potential to be a roadblock for me. My job has a potential to be a roadblock for me. I inability to time manage is gonna be a roadblock for me. And then you come up with a plan of action to attack those possible roadblocks. It's simple, but yet complicated. Because the most complicated portion of the entire thing is the fact that we have to take a look at ourselves, do some soul searching and call out our own bullshit, is what it really comes down to. We have to be able to put that stuff on paper, we have to be able to call ourselves out on paper and say, I know that I'm making an unrealistic goal to be at the gym at 5am. Because I just won't do it as a potential roadblock for me, because I will hit snooze 10 times, then you can find a way to plan around that. Quality guys is one of the most underrated things that even professional project managers look at. Because a lot of time they're rushed for time and on a budget. But if when it's planned correctly, and it is done throughout the entirety of the project, instead of just till the end, because most project managers that I know, have a nasty habit to wait until the end of the project to check on the quality of the project because they're almost done. And then they run into a metric shit ton of stuff that they have to fix. Because the quality wasn't checked along the way. If you take anything from this show, if writing things down is not is not your gig, okay? But I would tell you and would plead with you to say, take a second and look back at whatever life project you're doing. Going to school, being a good dad, you know, trying to lose weight, trying to save money trying to get out of debt, whatever the project is that you decide. Take a second every once in a while and look at the progress of the project. And be honest with yourself on how that progress is going. I mean, if not going the way that you want it to go. ask one question What the hell am I doing wrong? And then the next thing you have to do is be honest with yourself. honest with yourself on why it's not going the way that you want it to go. And if it is going the way that you want it to go. Ask yourself one question. What the hell am I doing? Because it's the same it's the same thing. You should be taken down or taking notes or mental notes, or whatever you need to do on both the negative and the positive when it comes to your project. If your goal is to save $10,000 in a year, and you're six months in, and you've, you're already close to breaking, you know, hitting that goal, see what you've been doing, I've cut back extra on Starbucks. So I don't, you know, I only go once a week instead of five times a week. So that saved me an extra, you know, X amount of dollars per month. And I put into my little savings account, like, document those things. Even if they're good, because you can continue to build on that, hey, I used that in the past. So in case another project comes down later down the line, your own personal project, right, you can feed off that. Or if things start to go awry, I got away from, you know, cutting back my Starbucks usage, or drinking or now I go out to eat everyday because I saved a little extra, but now, I got left, less to put away. Whether it's a win or loss, you can take it and improve yourself. I'll say that, again, even if it's a win or loss, you can take that to improve your process. Always don't think that quality management just has to look at the negative side of things. When you when you're not doing things the way that you hoped that you'd be, you know, you know, the progress isn't being made, the way you anticipated it to at that point of the project. And it works both ways. For the good and the bad guys, it works both ways. So again, if you're going to take anything, ensure that you know you take a look at what's going on how what you're doing, and true honesty with yourself on creating a standard, right? Don't do a BS, Don't bullshit your standard, create a standard that you can actually hold yourself to. And find a good way to inspect that standard. And measure that standard keep track of that standard. And again, as we get into more the execution stuff, as we move on, we can talk about what do we do Oh my god, what's what's good ways to to move forward or not? I don't know what's going on. Like I'm so off track, I don't know, you know, we'll get into that in later episodes. This portion, just wanted to make the plan. Make it understand it, write it down. Understand what quality is for your project, right, that bad boy down, write down the risks, right down the road bumps that you know that you're possibly going to run into. And come up with a plan of attack. And I can tell you the first thing on your plan of attack. For all those road bumps, the first thing you have to do is just slow down, pause and assess the situation. And if you could start with that plan, as we get into executing things, we'll dive deeper on how to switch it up from going, you know, horribly wrong, and getting back on track or going so, so well. That you're worried about getting off track. You know, because too much of a good thing is not always the greatest. Right? in too much bad isn't isn't great either. So, we'll get into that later. But again, this is just about the plan. We've been talking planning these last seven episodes, okay. Planning, planning, planning, and planning on the quality and planning to tell yourself and booking that you're going to check your progress is just as important is is just as important. Can't talk today is just as important as building the plan, the schedule, the budget, time management, stakeholders, defining the plan. It's just as important to be able to understand that I need to check myself along the way to ensure that I'm going to get to the end result. And it is okay that along the way if I'm not getting there I will have a plan to identify what I need to do to move forward in the right direction. Alright guys, that's all I got for you guys this week game, we're going over your quality management, just getting that plan together, writing it down, being honest with ourselves and understanding that, hey, we do have to check ourselves along the way. And we will continue again next week. Guys, I appreciate you guys this time. If you guys haven't found us yet. We are all on all major platforms. So you can find us on iTunes, Spotify, iHeartRadio, amazon music, podcast or any podcast platform that you stream on. You can find us on. Feel free to like us feel free to share this episode and all of our episodes, feel free to find us on Twitter. You can find us on Instagram and Facebook guys. And until next time, I appreciate your time. And I appreciate your love. George Lopez out guys. That's a wrap for this week's episode of the Project Life podcast. Thank you again for tuning in. And if you liked what you heard, please be sure to Subscribe, Like Share with your friends and family. Till next time.